1. Prior acceptance

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These rules define the terms and conditions for the use of the INNOV8 SPACE coworking space and associated services by individuals or companies - also referred to as Coworkers or Tenants .

 

Accessing and using the INNOV8 SPACE coworking space implies full acceptance of these rules. These rules may be modified, without prior notice, on the suggestion of the users of the space, or by decision of INNOV8 SPACE .

 

Coworkers must comply with these rules when exercising their rights and obligations. Any subscription to a coworking offer at INNOV8 SPACE implies full acceptance of these Internal Regulations. Any subscription subject to this document is considered null and void.

 

Any Coworker who does not agree to be bound by these rules may not use the services.

The use of the INNOV8 SPACE coworking space is only permitted on a strictly professional basis.

 

Any breach or non-compliance with the rules may result in immediate exclusion from the coworking space and INNOV8 SPACE premises. 

 

The offender will not be entitled to any refund and all amounts still due will remain payable.

The INNOV8 SPACE staff also reserves the right to refuse access to any person whose activity is not, or is no longer, compatible with the overall functioning and respect of the space.

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2. Use of INNOV8 SPACE services

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2.1 Access to INNOV8 SPACE space

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The space mentioned below is accessible from Monday to Saturday, from 8 am to 6 pm:

• Main Lobby Area

• Meeting Rooms

• Coffee Shop

• Bubble Rooms

 

Access to private office spaces are 24/7 using our smart access app given on the commencement day.

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2.2 Pricing policy

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INNOV8 SPACE rates are available on its website and/or shared by sales brochures.

 

These rates are subject to change without notice; Already subscribed services are not affected and will be settled normally before the application of new rates upon any desired service renewal.

 

INNOV8 SPACE is a shared workspace provider. Billing for workspaces depends on the nature of the rented space (open-space location, private office, etc.), the duration of usage, and additional services desired (computer, etc.), in accordance with the dates defined with the Coworker.

 

The reservation of a space is validated upon prepayment. If payment is not made in advance, the Coworker will not be able to access INNOV8 SPACE co-working spaces and leverage the services provided.

 

The rates indicated for coworking are per rented space, within the limit of the number of persons defined for each space.

 

In case of rental, INNOV8 SPACE reserves the right to request a deposit from the Coworker. This deposit will be fully refunded at the end of the rental. In case of observed damage, INNOV8 SPACE will deduct the necessary amounts for repairs, based on quotes provided by its service providers for restoration to the original state. These quotes can also be communicated to the Coworker.

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2.3 Security, property, and personal insurance

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Coworkers are responsible at all times for the security of their belongings; INNOV8 SPACE management cannot be held responsible in case of loss, theft, or damage.

 

For tenants of private spaces, you are responsible to make sure to close and lock your door when leaving the premises and you are liable to inform INNOV8 SPACE staff incase of door/lock malfunction.

 

2.4 Visitors

 

Visitors are not allowed to occupy an open-space area unless an additional open-space location is subscribed.

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If you have rented a closed space (private offices, meeting rooms, training rooms, etc.), visitors are allowed without exceeding the defined limit for the subscribed space.

 

In all cases, potential visitors must report to the coworking reception and present their identification. When the Coworker hosts visitor(s), they undertake to ensure that it does not disrupt the calm or organization of the space.

 

Visitors are entirely the responsibility of the Coworker who invited them and must comply with these Internal Rules.

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2.5 Internet

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Coworkers can use the Internet via wifi or ethernet cable. Coworkers agree not to use the provided network for illegal activities (illegal downloading, torrents, etc.) or non-professional activities (online gaming, streaming movies/series, etc.). They undertake not to exploit the bandwidth in a way that could harm the activities of other Coworkers.

 

An unlawful or unfair use of bandwidth may result in sanctions, ranging from restricting the bandwidth usable by the violator to their exclusion from the INNOV8 SPACE coworking space without the possibility of a refund for subscribed services.

 

The Internet network is an open and unsecured network to allow all VPN systems to connect without complex prior configuration. Tenants are advised to protect their computers and phones before connecting, and the use of a VPN is recommended.

 

INNOV8 SPACE cannot be held responsible for any security breaches due to insufficient protection by the Coworker of their hardware.

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2.6 Printer

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Use of the printer is a service subject to additional billing. For any request to use the printer, the Coworker must contact an INNOV8 SPACE employee to obtain a quote. The amount must be paid on a monthly basis.

 

3. Respect for people and places

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3.1 General behavior

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The Coworker and their visitors commit to behaving with politeness and courtesy.

 

Individuals are expected to present themselves in decent attire, with acceptable personal and clothing hygiene, and to behave appropriately towards everyone present on the premises.

 

The INNOV8 SPACE coworking space is not a place for solicitation or prospecting. While exchanges, networking, skill-sharing, and business contributions are encouraged, systematic prospecting and aggressive commercial strategies are not tolerated.

 

Tenants who are disturbed by such practices are encouraged to report them to INNOV8 SPACE staff, who will remind individuals of the space's operating rules.

 

INNOV8 SPACE reserves the right to exclude individuals responsible for such abuses, and if the criticized practice persists, without the possibility of a refund for subscribed services.

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3.2 Respect for equipment

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Coworkers commit to using the provided equipment according to its purpose and for strictly professional use. They must maintain the cleanliness and proper functioning of the provided equipment (furniture, equipment, etc.).

 

Any abnormalities in the operation of machines and equipment, or any incidents, must be immediately reported to INNOV8 SPACE.

 

Any INNOV8 SPACE-supplied or borrowed equipment (TV, furniture, ethernet cable, adapter, power strip, etc.) must be returned in the initial condition in which it was provided.

 

The Coworker agrees to reimburse INNOV8 SPACE for any damage to furniture/equipment or loss of equipment provided by INNOV8 SPACE.

 

The Coworker cannot relocate the borrowed furniture and equipment, whether in open-space or closed space (private offices, training/meeting rooms, etc.), without explicit permission from INNOV8 SPACE.

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3.3 Cleanliness & organization

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Cleaning of common areas of the building is included in the services.

 

However, Coworkers commit to leaving their workspace and common areas in the best possible state of cleanliness and order.

 

Specifically, they will leave common areas (entrance, corridors, break area, restrooms), workspaces (open-space or closed) clean, tidy, and ready for use after each use. Otherwise, additional billing for observed damages may be requested by INNOV8 SPACE (damaged walls, stained fabrics, etc.).

 

Coworkers cannot use 'fixed'/'bulky' equipment (desktop computer with tower, dual screens, installation of personal furniture, etc.) without explicit permission from INNOV8 SPACE.

 

Only lightweight equipment can be used in INNOV8 SPACE open spaces (laptop, notepad, etc.). 

 

3.4 Common areas, meals, and consumables

 

Coworkers wishing to have lunch on-site must take their meals in the break room and ensure they leave it clean after use.

 

Common facilities such as microwave, refrigerator, cups, spoons, pastries, etc. - are made available to Coworkers, for recreational use only on-site.

 

Tenants commit to using them responsibly and reasonably.

 

In case of abuse or damage to common area facilities, INNOV8 SPACE reserves the right to bill the Coworker for the value of the damaged equipment.

 

INNOV8 SPACE is not responsible for cleaning the dishes brought in by the Coworker. Any alcohol consumption is strictly prohibited.

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3.5 Phone, appointments, discussions

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Coworkers commit to being as discreet as possible within the coworking space and maintaining an environment conducive to the concentration of other Coworkers, respecting a certain noise level. They, therefore, make an effort to prioritize 'silent' mode for phones and use headphones for their various devices (tablet, computer, etc.).

 

Phone calls, prolonged meetings, and discussions are not allowed in the open-space area. In case of extended meetings in open-space, Coworkers are encouraged to reserve a meeting room.

We invite you to respect coworkers in open-space when passing through common areas.

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3.6 Cigarettes and e-cigarettes

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The INNOV8 SPACE coworking space, like the entire building, is entirely non-smoking.

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3.7 Animals

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Animals, even domesticated ones, are not allowed in the INNOV8 SPACE co-working space.

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3.8 Minors

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Access to the INNOV8 SPACE coworking space by minors is subject to prior approval by INNOV8 SPACE.

Minors must then remain under the responsibility and constant supervision of the responsible Coworker.

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3.9 Parking

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INNOV8 SPACE does not include parking in its agreements. Parking subscriptions must be purchased separately with a minimum commitment of 90 days.

 

However, no parking space is reserved for them. It is prohibited to block or obstruct access to parking spaces for other users of the I Rise Tower. Coworkers are therefore required to comply with current parking regulations, including parking only in designated parking spaces.

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Parking use must be without disturbance and in a reasonable manner. Any abusive use of parking area, including extended parking without valid justification or too many vehicles, is strictly prohibited.

 

(Updated on 06/23/2024)